The General Data Protection Regulation (GDPR) (EU)2016/679) governs the controlling and processing of personal data in the European Union.
GDPR was approved by the European Commission in April 2016 and will apply to all EU Member States from 25th May 2018. As a 'Regulation' rather than a 'Directive', its rules apply directly to Member States, replacing their existing local data protection laws and repealing and replacing Directive 95/46EC and its Member State implementing legislation.
Regarding individuals (data subjects), we are obligated under the General Data Protection Regulation (GDPR) to protect such information, and to obtain, use, process, store and destroy it, only in compliance with its rules and principles.
The purpose of gathering data include, but is not limited to, the validation and accreditation of members, course accreditation, complaints, organisation and administration of seminars, research activities, the recruitment and payment of staff and compliance with statutory obligations.
Etymon Psychology guarantees the protection and confidentiality of personal data, of any type provided by our clients, in accordance with the provisions of the General Protection Regulation of Personal Data.
The Data Protection Policy of Etymon Psychology rests on the principle of proactive responsibility, according to which the Responsible for the treatment is responsible for compliance with the regulatory and jurisprudential framework, being able to demonstrate it before the corresponding control authorities
The data provided will be treated in the terms established in the GPRD; In this sense, Etymon Psychology has adopted the levels of protection that are legally required, and has installed all the technical measures at its disposal to prevent loss, misuse, alteration, unauthorized access by third parties, set out below . However, the user must be aware that Internet security measures are not impregnable.
What data we collect?
On the occasion of your relationship with us, the following categories of personal data may be processed:
Identification data, contact data of patients or their representatives (including signature, image, health card, social security or mutual insurance number) and any other administrative information.
Health-related data integrated into the patient's Medical Record.
Personal characteristics, social or socio-sanitary circumstances.
Transactional data (payments, income, transfers, debts).
The data may come from the interested party (patient) or, where appropriate, from their legal or voluntary representative and / or health personnel. In the case of a contact questionnaire from our website, those described in said form exclusively.
How we collect the data?
You directly provide with most of the data we collect
We collect and process your data when you:
How we use the data collected? Purpose of the treatment
You can use our web without being required to provide any personal data to us. We only collect personal data about you, which you voluntarily consent, when you email us, by using our online or paper forms, in order to deliver a service to you, or to send you newsletters or other information.
In addition to the information you provide to us, we collect certain information when you visit our Site (see our cookies policy)
Provision of health care: Your personal data are processed in order to provide you with the health care you need, as well as to properly manage the health services and administration of the clinic necessary for it, for example: Remind you of your appointments and check-ups;
Data will be collected to assist in planning statistical analysis, marketing, research and/or supervision or for the purpose of enabling us to evaluate and monitor the service we are offering ; but will not contain personal information except in some cases for supervision for the practical purpose of supervisions: enhance the benefits of the therapy for your mental health.
We might collect general details concerning your mental health when you book an appointment through our email or contact form. This data is used only for the purposes of providing mental health care to you.
Etymon Psychology reserves the right to request proof of age, employment status, social welfare or student status from you, should you request any services from, or seek to make an appointment with Etymon Psychology.
By sending an e-mail with a request for help/advice, the person automatically gives permission to Etymon Psychology to cite described problems and situations in any on-line or published educational materials but clients’ personal details always remain anonymous online.
Carry out surveys in order to know your opinion about the care received and that will be used only to improve and develop our care and management services;
Scientific research: Your data may be processed for scientific purposes, complying with the specific regulations in this regard.
We remind you that the treatment for scientific or statistical research purposes is not considered incompatible with the initial purpose.
Issue proof of your attendance at the center in favor of family members or people related to you who request it, within the framework allowed by the regulations;
Address any communication with the health center reported by the patient;
Manage any incident or claim filed by the user and / or patient;
Attention to requests for information of any kind, including commercial, complaint, suggestion, claim, exercise of data protection rights, etc .: in these cases, your data will be processed in order to manage and process the request.
Compliance with legal obligations: it may be necessary to process personal data in order to comply with the corresponding legal requirements. Specifically, to comply with legislation on data protection, tax, health, etc.
Sending commercial communications.
The receipt of your Curriculum Vitae by sending an email, as well as the personal data that may be generated as a result of participation in selection processes, in order to analyze your professional profile and enable you
To the extent that the mental health professionals take notes during individual sessions, the mental health professional is the data controllers of that information and have separate obligations to you as a data controller subject.
Information about a client will never be used for publicity purposes, unless consent has been obtained If a letter or email received is positive to be used for publicity purpose we will seek the written signed permission of the writer to ensure that he/she consent us to use it for the publicity purpose only
The parental/legal guardian consent form is required for individuals under 16 years of age. However, Etymon Psychology reserves the right to provide access to services to individuals between the age of 16 and 18 without a parental/legal guardian consent in circumstances that Etymon Psychology deems it necessary or where Etymon Psychology is otherwise (in its sole discretion) of the view that it is prudent or possible to do so.
We acknowledge that clients remain responsible for their own lives even in the cases when they decide to take their own life.
Your Data and Information collected and stored will be treated in the utmost confidence and will not be divulged to any third parties neither outside the organisation. The correspondence between any clients and mental health professionals cannot be published without the written consent of Etymon Psychology who in turn will not publish such correspondence without the express consent of you the client.
Confidentiality is between the individual and the organisation and between the individual and the mental health professional.
Personal clients’ details are used only for the purpose of setting up an appointment with a mental health professional and are not available to third parties except only in the specific exemptions that law contemplates.
No conversation about a client will take place with anyone who does not work for the service either as a volunteer or as a paid employee.
No personal information about a client will be given to any third party even if the person is a member of their family except in the limited circumstances described below.
Information will be treated in the utmost confidence and will not be divulged to anyone outside the organisation except where extenuating circumstances exist (see below).
We reserve the right to break confidentiality only within the following legal circumstances:
With whom do we share your data?
How do we store the data collected?
Any written client records will be kept anonymous and securely and following Data Protection guidelines in a secure location, with authorised personnel being the only ones to have access
Any names, addresses and phone numbers, letters or printed online emails will be kept securely following Data Protection guidelines
We use all reasonable efforts to maintain the confidentiality of the personal information that is processed in our systems. We maintain strict security levels to protect the personal data that we process against accidental losses and unauthorized access, treatment or disclosure, taking into account the state of technology, the nature and the risks to which the data is exposed. However, we cannot be held responsible for the use that you make of the data that you use on our website. Our staff follow strict privacy standards and in the event that we hire third parties to provide support services, we require them to abide by the same standards and allow us to review them to verify compliance.
All relevant staff are sufficiently trained to comply with Data Retention Schedule
How long will we keep your data?
In general, your data will only be kept for the time strictly necessary for the purpose for which it was collected.
The personal data provided, as well as those derived from the healthcare provided will be kept for the appropriate time for each case (according to medical and legal criteria), and at least six years from the date of discharge of each healthcare process, except that the regional and / or specific regulations establish a minimum conservation period other than that indicated, in which case the provisions of the applicable regulations will be followed.
Once the aforementioned minimum period has been exceeded, and the care and contractual relationship having ended, the person in charge will keep their data duly blocked, during the term of the periods corresponding to the legal prescription.
The personal data processed for the purpose of scientific research will be kept under a conservation criterion for a maximum period of five years from the end of the research.
The personal data provided in order to manage any request for information, complaint, suggestion, claim, exercise of data protection rights, etc., will be kept for the time necessary to process the request, and in any case for the established time, as well as during the period necessary for the formulation, exercise or defense of claims.
The data processed to comply with legal obligations will be kept for the time established in the applicable legislation.
The data collected for the formalization and execution of the contract will be kept for the duration of the contractual relationship, as well as for the period necessary for the formulation, exercise or defense of claims, at least five years.
The data processed for the sending of commercial communications will be kept until the interested party does not revoke the consent and / or exercise their rights of opposition and / or deletion.
Once the retention period has elapsed, the documents are either reviewed, archived or confidentially destroyed dependant on their purpose and action type.
Your data protection rights. What rights can you exercise as an interested party?
Our company wants to make sure you are fully aware of all your data protection rights.
Every user is entitled to the following:
To exercise your rights, you can do so at any time, by contacting us at info@Etymonpsychology.com always attaching a copy of the DNI.
If you make a request above any of the above rights we have 1 month to respond to you .
Where can you make a claim?
In case you understand that your rights have been neglected by our entity, you can file a claim with the Irish Data Protection Officer, through any of the following means:
Electronic office: https://forms.dataprotection.ie/contact
Telephone: (0761) 104 800; Lo-Call 1890 25 22 31.
Postal Address: 21 Fitzwilliam Square South, Dublin 2, D02 RD28
Filing a claim with the Irish Data Protection Agency does not entail any cost and the assistance of a lawyer or solicitor is not necessary.
The Statement and Etymon Psychology Regulations are reviewed annually.
Etymon Psychology reserves the right to modify this policy to adapt it to new legislation or jurisprudence that may affect compliance with it.
Etymon Psychology staff are given a copy of all policies when they join the company as professionals.
Responsible for the treatment: Who are we?
Name: Etymon Psychology Psyhology
Contact: info @Etymon Psychologypsychology.com mobile: 0892324477
Location: 64 Patrick St, 2nd floor, Dún Laoghaire, Dublin, A96 P5X9